Kohsar School & College

Kohsar School & College runs boarding and day-scholar programmes side by side in Murree, for a roll of more than 950 students. Holding both groups in one system was the school's central difficulty.

Residential students and day scholars follow different daily patterns and carry different charges, and they were tracked apart from one another. That meant no single, complete view of a student existed: hostel information sat in one place and general school records in another, and staff had to bring the two together manually whenever a full picture was needed.

The school's Director summarised it directly — “Boarding students and day scholars on one system was our challenge.”

Hostel management. Residential students were brought into the same student record as everyone else, so boarding details sit alongside the rest of a student's information rather than in a separate register.

QR attendance on ID cards. Student ID cards carry a QR code generated by EduPortal, so attendance is marked by scanning the card. The same method covers boarders and day scholars, which put both groups on one attendance record for the first time.

Fee billing for residential students. Hostel charges are billed through the same fee system as tuition, so a boarding student's full position is visible in one place instead of being assembled from two.

The school describes the outcome as visibility it did not previously have. With the hostel module and QR ID cards in place, boarding students and day scholars are held in one system, and staff can see a student's attendance and fee position without reconciling separate records first.

Because the same ID card and the same fee ledger now serve both groups, the distinction between a boarder and a day scholar is a property of the student record rather than a reason to keep two sets of books.